Information on the processing of your personal data within the application process

We are pleased that you have applied to Searchmetrics GmbH. Transparency and a trustful handling of your personal data is an important basis for a good cooperation. We therefore inform you about how we process your data and how you can exercise your rights under the General Data Protection Regulation. The following information will give you an overview of the collection and processing of your personal data in connection with the application procedure.

 

1. Who is responsible for the processing?

The controller is:

Searchmetrics GmbH
Greifswalder Straße 212
10405 Berlin

2. How can you contact the data protection officer?

You can reach our data protection officer (DPO) as follows:

Searchmetrics GmbH
Data Protection Officer
Greifswalder Straße 212
10405 Berlin

data.protection@searchmetrics.com

3. Which personal data do we use?

We process your personal data, as far as they are necessary for the execution of the application procedure. This includes the following data categories:

Standard information:

  • Applicant master data (first name, last name, address, job position)
  • Qualification data (cover letter, CV, previous activities, professional qualification)
  • Work certificates and certificates (performance data, assessment data etc.)
  • Login data (e-mail, password)

Other information:

  • Publicly accessible, job-related data, such as e.g. a profile in professional social media networks
  • Voluntary information, such as e.g. an application photo, information on severely disabled persons or other information that you voluntarily provide to us in your application.

4. From which sources does the data come?

We process personal data that we receive from you during the application process.

5. For what purposes do we process your data and on what legal basis?

We process your personal data in particular in compliance with the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG) as well as all other relevant laws.

5.1 Data processing for the purpose of the application (Section 26 para. 1 BDSG)

Personal data of applicants may be processed for the purposes of the application procedure if this is necessary for the decision to establish an employment relationship with us.

5.2 Data processing on the basis of a consent given by you (Art. 6 para. 1 lit. a GDPR, Section 26 para. 2 BDSG)

If you have given us your voluntary consent to the collection, processing or transfer of certain personal data, then this consent forms the legal basis for the processing of this data.

In the following cases we process your personal data on the basis of your consent:

  • Admission to the applicant pool, this means we store the application documents beyond the current application procedure for consideration in later application procedures.

6. To whom will your data be passed on to?

Your data will be processed mainly by our human resources department and the department manager of the position to be filled. In some cases, however, other internal and external bodies are also involved in the processing of your data.

Internal departments:

  • Human resources department
  • Department manager

External Services Providers:

  • Service provider of candidate management systems (Recruitee)
  • IT service providers (e.g. maintenance service providers, hosting service providers)
  • Service Provider for data and file destruction

7. Will your data be transferred to countries outside the European Union (so-called third countries)?

A transfer to a third country is not intended.

8. For how long do we store your data?

We store your personal data for as long as this is necessary for the decision on your application. If an employment relationship between you and us is not concluded, we may also further store data, insofar as this is necessary to defend against possible legal claims. Your data will be regularly deleted within 6 months after the end of the application process.

If an employment relationship is not established, but you have given us your consent for the further storage of your data, we will store your data until your consent is revoked, but for a maximum of further three years. On specific occasions, we may also store your data for a longer period of time for the purpose of defending us against possible legal claims.

9. What rights do you have in connection with the processing of your data?

Every data subject has the right of access under Article 15 GDPR, the right to rectification under Article 16 GDPR, the right to erasure under Article 17 GDPR, the right to restriction of processing under Article 18 GDPR, the right to object under Article 21 GDPR and the right to data portability under Article 20 GDPR. The restrictions according to §§ 34 and 35 BDSG apply to the right of access and the right of erasure.

9.1 Right to object

What right do you have in the event of data processing for legitimate or public interest?

Pursuant to Art. 21 para. 1 GDPR, you have the right to object at any time for reasons arising from your particular situation to the processing of your personal data on the basis of Art. 6 para.1 lit. e GDPR (data processing in the public interest) or Article 6 para. 1 lit. f GDPR (data processing to protect a legitimate interest), this also applies to profiling based on this provision.

In the event of your objection, we will no longer process your personal data unless we can prove compelling grounds for processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

9.2 Revocation of consent

You can revoke your consent to the processing of your personal data at any time. Please note that the revocation is only valid for the future.

9.3  Right to information

You may request information as to whether we have stored personal data about you. If you wish, we will inform you of the data concerned, the purposes for which the data is processed, to whom this data is disclosed, how long the data is stored and what further rights you are entitled to with regard to this data.

9.4 Further rights

In addition, you have the right to have your data corrected or deleted. If there is no reason for further storage, we will delete your data, otherwise we will restrict processing. You may also request that we provide all personal information that you have provided to us in a structured, current and machine-readable format either to you or to a person or company of your choice.

In addition, there is a right to lodge a complaint to the responsible data protection supervisory authority (Art. 77 GDPR in conjunction with § 19 BDSG).

9.5 Assertion of your rights

To exercise your rights, you can contact the controller or the data protection officer using the contact details provided. We will process your enquiries immediately and in accordance with legal requirements and inform you of the measures we have taken.

10. Is there an obligation to provide your personal data?

There is no legal or contractual obligation to provide your personal data. However, providing your personal data is required to carry out the application process. This means, that if you do not provide this data, we will not be able to carry out the application process.

11. Changes to this information

If the purpose or manner of processing your personal data changes significantly, we will update this information in time and inform you about the changes.